NBS Create v1.6.0 (released in March 2016) introduces the functionality to export your specification to Microsoft Word.
Why should I use the export to Microsoft Word option instead of the PDF option in NBS Create?
This feature enables you to format your project information beyond what is currently possible within NBS Create. If you already have a corporate stylesheet for Microsoft Word, you can apply it to your exported document.
Will my exported document use my company’s styles?
If you already have a company stylesheet for Microsoft Word, you can apply it to the exported document. Key elements, such as headings and the main text, have been mapped to the Microsoft Word standard styles. When you apply your company’s stylesheet, the document will update to show those styles.
In addition, NBS have created some custom styles for important elements of the document, such as revision information and clause item title. These custom styles will take on elements of your company stylesheet. If you need a better match, you can edit the custom styles and it will be updated across the whole document.
When should I export to Microsoft Word and where should I make further changes to my clauses?
You should make all of the amendments to your clauses in NBS Create before exporting your specification to Microsoft Word.
We recommend making any further amendments to clauses in NBS Create and re-exporting the specification. Only make formatting or style changes to the document in Microsoft Word.
This will avoid the potential of untracked editing, information being duplicated and content no longer linking to the original NBS clauses.
What is not exported from NBS Create to Microsoft Word?
All technical content from your specification will be exported. However some elements of the NBS Create Print options are not exported. This is intentional so you can take advantage of the more powerful formatting options in Microsoft Word.
Table of Contents
Document Headers and Footers
Print formatting settings in NBS Create; margin settings, cover page and separator page layouts, fonts
Please see the table in the Help Centre for details of how to add these back into your document.
What style will my specification export to in Microsoft Word?
The default style set used is Word 2010.
I get the message “Can’t export to Microsoft Word because this file is already in use” when I export.
When I save my exported specification I get the following error message, “Can’t export to Microsoft Word because this file is already in use.”
This is because you have a version of the exported document already open in Microsoft Word. Please close this and then retry the export from NBS Create.
How can I tell what styles the different elements of my specification have been mapped to in Microsoft Word?
Each element of your specification has been mapped to a particular style in Microsoft Word. This is helpful because it allows you to change the formatting of headings and clauses throughout the document automatically.
To see this in action please see the videos and information in the Help Centre.
To see visually what style an element on the page has been mapped to, we recommend turning on the Styles Panel.
To do this, click on the Home tab in Microsoft Word.
On The Styles area of the ribbon click on the Styles Window pop-out icon or select Alt+Ctrl+Shift+S.
As you click on different areas of your document in Microsoft Word, its corresponding style will be highlighted on the styles panel:
Where is the Change Styles option in Microsoft Word 2010 and 2013?
The Change Styles button in Microsoft Word 2010 has been removed in Microsoft Word 2013.
In Microsoft Word 2010 Change Styles is in the Home menu > Change Styles.
In Microsoft Word 2013 the button has been removed and the options to change styles have moved to the Design menu.
Can I insert the System Code and/or System Reference into the header or footer in Microsoft Word?
Although you can use the StyleRef to insert the Heading 1 into your header and footer unless you insert a section break after each separator page this will not display the correct system code and reference. For this reason we do not recommend inserting page specific headers and footers.
We do recommend inserting information like specification title or logos in the header and footer. This is described in the support videos in the Help Centre.
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Why does changing the style of a table not change all of the tables throughout my specification in Microsoft Word?
Table styles in Microsoft Word are on a per table basis. If you would like all tables throughout your document to reflect a specific style you must apply this to each table individually.