Summary

In NBS Building, NBS Landscape and NBS Engineering Services, it is possible to set up a collection of your own pre-authored work sections for your organisation or team which can be used as a whole or individually when putting a project together.

These are known as Office Standards, however they could also be called Office Masters, Office Templates, or Master Specifications.

More Information

Office standards can be job specific, like specification content for social housing, specific to a particular client like a hotel or supermarket chain, or can just be a collection of work sections commonly used by your organisation. You can also have more than one office standard for each work section and can add them as and when.

Some of our users put office standards together for unusual content that they have perhaps spent time researching, for instance restoration of historic buildings.

An office standard is created in exactly the same way as you would put together an ordinary specification. However once created, office standards should be saved somewhere that all those that might need it have access. It is important that when set up, office standards are maintained and kept up to date.

It is not advisable to save a copy of an existing job as an office master as you are only able to check the office standard’s currency against the content it was developed from, so if the original job is not current, the office standard won’t be either.

Video: How to create an office standard

Please Note: This video is recorded in NBS Building but it also applies to NBS Landscape and NBS Engineering Services.

Video: How to edit an office standard

Please Note: This video is recorded in NBS Building but it also applies to NBS Landscape and NBS Engineering Services.

Video: How to use office standards

Please Note: This video is recorded in NBS Building but it also applies to NBS Landscape and NBS Engineering Services.

Keeping your office standards up to date

When it comes to keeping your office standard up to date, any copied clauses will be flagged as needing attention as these are still linked to the original clause. Any clauses brought in from NBS Plus will not be included as they are product specific, and may need attention if the manufacturer has changed their product, which you can check within the NBS Plus panel or by emailing the manufacturer directly.

Clauses that are user-generated will not be flagged as out of date so will need to be looked at regularly as part of your internal processes.

 See our article on Validation to learn more about keeping your document up to date.