NBS Contract Administrator

Contract Administration Forms

NBS Contract Administrator includes electronic copies of the official RIBA Contract Administration Forms for use with the JCT Standard, Intermediate, Minor Works and Design and Build contracts. The software filters the right forms for the right contract and much of the form completion is automated. Generic forms are also for use with other contracts.

Guidance

Extensive guidance is provided in the software and gives both detailed advice and information about contract administration and communication, and guidance on how to complete the contract administration forms on screen.

Address book

Details of clients, contractors and others within a project team can be saved in to the address book. Once entered they are automatically populated on to forms and transmittal sheets.

Automated completion

Job details for example job reference; name and address of the issuer, employer and contractor; address of the works; status of the contract sum are all automatically populated on the forms.

NBS Contract Administrator also tracks costs against the contract sum, including cost variations, interim payments, and VAT.

Audit trail, archive and printing

NBS Contract Administrator maintains comprehensive records, storing all forms in electronic format (PDF) for record purposes in one electronic file. The quality of the audit trail is maintained because once a form has been issued it can not be edited. When a form is issued, a transmittal sheet is also produced which can be sent with forms by email or printed for distribution.

Reports

Detailed reports on the status of each job are available at any time. Reports cover:

1. Architect’s/Contract Administrator’s Instructions issued and their impact on the contract sum
2. Estimate, claimed and agreed cost variations
3. Details of all issued contract administration forms and their impact on the contract sum
4. The current amount of money retained by the employer and the outstanding contract value
5. Financial summary statement of the job.

Reports can be printed or exported to PDF format for electronic distribution and archiving.

Intuitive user interface

NBS Contract Administrator has been designed to be intuitive and simple to use. Projects and Contract Administration Forms are organized on the left-hand side of the screen. The centre of the screen is used for editing project details, contacts and forms. The right-hand side of the screen displays Guidance. Users of other NBS products will find the user interface of NBS Contract Administrator familiar.

BackToTop

NBS Contract Administrator is a subscription service. As part of the subscription you will receive an update once a year by CD ROM. Additional updates can be downloaded from the NBS website when available.

Download a brochure

For more information on how to subscribe, including pricing, download a PDF brochure now.

NBS Contract Administrator supports JCT 98, IFC 98, MW 98, SBC 05, IC 05/ICD 05, MW 05/MWD 05, SBC/SCOT 05, MW/SCOT 05 and MWD/SCOT 05 forms of contract. At the heart of the system are the well-known RIBA forms for contract administration. NBS Contract Administrator is the only software available that is licensed to use these RIBA contract administration forms. The content included in the current release is listed below:

NBS Contract Administrator also includes four “generic” contract administration forms to enable you to use the software to administer a range of contracts other than the JCT contracts listed above. These generic forms support Instruction, Completion, Payment and Deduction.

Included content:

* DB05 Employer/Employer's Agent
** DB05 Contractor

BackToTop

NBS Software Licensing

NBS software can be licensed for use on standalone PCs, or for use on a network. When running on a standalone PC the software will be licence locked for use only on that machine.

For network installations, the software will be licence locked to the server PC. Other PCs on the network may access the licence on the server for concurrent use, up to the number of licences subscribed to.

System requirements

NBS software requires the following components in order to run:

1. Microsoft Internet Explorer 6 (IE6) or higher (download here) (Included with Windows XP/Vista/7)
2. Microsoft .NET framework 2.0 (download here) (Included with Windows Vista/Windows 7)

All products require a CD-ROM drive if installing the software from CD.

In addition the software will run on the following platforms:

1. Windows 7 (32-bit and 64-bit)
2. Windows Vista (32-bit and 64-bit) (SP2)
3. Windows XP Professional (SP3)
4. Windows XP Home (SP3)
5. Windows XP Pro x64 (SP2)
6. Windows 2003 Server and above (for Server PCs).

Full instructions for installation are contained in the Getting Started Guide and help files provided in the software. Our software support team also provide assistance, and you can contact them on 0845 456 9594 (+44 191 232 9594 from outside the UK) and at support@theNBS.com.

Please note that the speed of running any software application depends upon several factors. The following specification is an approximate guide only.

Recommended minimum requirements for all NBS software:

1. Processor: Pentium III 1.0GHz
2. Memory: 256 MB (For Windows XP) 512Mb (For Windows Vista/7)
3. Free disk space: 1Gb
4. Screen resolution: 1024 x 768 in 32 bit colour.
    

Apple Macintosh

NBS have tested the Specification Family portfolio software (NBS Building, NBS Landscape, NBS Engineering Services), NBS Contract Administrator and NBS Scheduler successfully for standalone and network installations with Apple Boot Camp. The specification of the machine tested on is as follows:

1. iMac 1.83GHz Intel Core Duo
2. 17-inch widescreen LCD with 1440x900 resolution
3. 1.83GHz Intel Core Duo with 2MB shared L2 cache
4. 2.0Gb 667MHz DDR2 SDRAM
5. 160GB Serial ATA hard drive
6. Slot-load 8x double-layer SuperDrive
7. ATI Radeon X1600 graphics with 128MB GDDR3 memory
8. Built-in AirPort Extreme and Bluetooth 2.0

Please Note: In order to run NBS software using Apple Boot Camp users will require a bona fide full version of Microsoft Windows: XP Home or Professional with Service Pack 3, Windows Vista Home Basic, Home Premium, Business, or Ultimate with Service Pack 2, Windows 7 Home Basic, Home Premium, Professional, Enterprise or Ultimate (no upgrade or multi-disc versions).

Although the software has been successfully tested on this platform we cannot guarantee that the software will react the same with another specification Mac. Therefore, we cannot guarantee performance of our software when using Windows on a Mac. Support will be limited for any customers using our software on Mac as we will not be able to determine that the encountered problems are due to our software or the system used.

NBS Perspective is not supported running with Apple Boot Camp.

Windows 95, 98, 98SE, ME, NT4, Windows 2000 and Windows XP Service Pack 2

Microsoft has retired support for:

1. Windows 95
2. Windows 98
3. Windows 98SE
4. Windows ME
5. Windows NT4
6. Windows 2000
7. Windows XP Service Pack 2

Microsoft state that these operating systems are outdated and can expose customers to security risks. NBS do not support these operating systems and recommend that customers who are still running the above upgrade to a newer, more secure Microsoft operating system, such as Windows 7, as soon as possible.

BackToTop